This post contains information regarding a number of topics for attendees as well as presenters whose papers or posters were accepted for presentation at the 2017 Symposium on Music Teacher Education, including the symposium office, poster session logistics, and technology. For all questions about Symposium events and logistics, contact firstname.lastname@example.org. Please also be sure to bookmark smte.us/2017 for all Symposium announcements and information.
We have designated Symphony IV ballroom as the Symposium Office, or “Home Base”. It is the place to go to get logistical questions answered anytime during the symposium between 7:00 AM Friday morning and 6:00 PM Saturday evening.
POSTER SESSION LOGISTICS:
The poster session rooms will be furnished with 4 x 8 foot freestanding poster display boards. Posters may be mounted with pins, thumbtacks, or hook-and-loop fasteners (Velcro®). Limited pins can be provided, but presenters should plan to bring your own. Your poster may be a single document or an assembly of smaller documents, but the entire presentation should not exceed 45″ x 45″ in total. Include the following information on your poster: title, authors and their affiliations, abstract, tables/graphs/pictures or other representations and illustrations of your data. The poster should be readable from 4 feet away; use fonts that are 24 point or larger.
On the day of your poster session (Friday or Saturday), there have been times designated in the symposium schedule for presenters to mount their posters. Each presenter has been assigned a specific poster board location for the main poster sessions. This is to make the mounting process more efficient and assist attendees in finding posters. The assignments are listed with your poster in the program book and there will be signs in each poster session room. If you are not staying in the Hilton, you are welcome to drop off your poster in the Symposium Office in the morning and pick it up at your set-up time.
Presenters will have WiFi access via the Hilton WiFi network in their presentation room during their session. We will provide data projectors and audio systems for each presentation room (we can offer these affordable models). We are unable to provide computers onsite, so it will be necessary for you to provide your own laptop or other device, preloaded with all files necessary for your presentation. Along with your device, please remember to bring any dongles/cable adapters to connect to standard VGA monitors/projectors (click here for an example of the what the plug should look like). Audio connectors for our rooms consist of a standard (small) headphone-type connector (1/8″ miniplug, aka 1/8″ TRS), present on most laptops, as well as RCA connectors. It might be a good idea to back up your data (e.g. PowerPoint Presentation files and any corresponding audio/visual files) on a USB drive and bring it with you.
If you have any questions about our facilities or any specific needs you might have outside of the aforementioned items, please contact email@example.com as soon as possible listing “Tech Question” in the subject.
As always, please contact us at firstname.lastname@example.org if you have questions about these topics or anything else related to the SMTE Symposium.